How to Organise your Inbox

How to Organise your Inbox

Even though email has been around for ages, managing the sheer volume of emails that come in on daily basis can be a struggle.

Here are some top tips on how to organise your inbox:

  • Unsubscribe from junk mail! Be strict about this, if you don’t find the content interesting or relevant then they must go.
  • One-click rule. This means that you should always open an email with the intention of doing something with it such as reply, forward, snooze or delete!
  • Get to inbox zero daily. This may be daunting the first day but blocking off time to do this each day will allow you to work more efficiently.
  • Anything older than a year? Make sure you archive it or delete it. You’re unlikely to need the email again but archiving it frees up space whilst saving it just in case.
  • Use filters and rules to automatically guide incoming emails to a particular folder to ensure your main inbox window stays clear.
  • If you are going to use folders, try organising them by project A/B/C etc. and then create sub folders within those for each month.
  • Create a folder for your CC’d emails. If an email isn’t sent directly to you and doesn’t demand your immediate attention you can direct them to a designated folder in your inbox and review them when convenient.
  • Use the categories tool. Applying a category is much like moving an email into a folder however with this tool you can apply multiple categories to the same message.
  • Use the flags – these allow you to choose a deadline for acting on the email such as today/tomorrow/next week and they will alert you when the deadline is near.

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